Ledger
One running record of every movement of cash, so the current balance is always derived from entries rather than typed in by hand.
Petty Cash Ledger
Petty cash management software
Track every riyal of site cash — what finance issued, what went out to each team, and what came back — so a reconciliation takes minutes instead of a morning of paper.
Runs in the browser. Data is saved on the server, so every device sees the same records.
Why it matters
Petty cash fails at the handover, not the spend
Site cash rarely goes missing in one dramatic event. It leaks at the handovers: money issued to a foreman with nothing signed, a receipt that never made it back to the office, a float topped up twice because two people were both sure it had not been done.
The fix is a single ledger where issuing, spending and returning are all the same kind of record, each attached to a person and a date. Then the balance is not an opinion — it is arithmetic anyone can repeat.
Features
What the ledger does
Entry
Record a spend against a category and a person at the moment it happens, while the receipt is still in someone's hand.
Issue cash
Log money going out from finance to a custodian or a team, so the float trail is explicit and every riyal has a named holder.
Statement
Produce a per-custodian statement showing what they were issued, what they have accounted for, and what is still outstanding.
Finance dashboard
The view from the office: total cash out on site, who is holding it, and where the unreconciled balances sit.
Lists
Maintain the categories, sites and cost headings the entries are coded against, so reporting stays consistent between months.
Users
Separate accounts for finance and for the people holding cash, so the person spending is not the person signing it off.
Saved on your server
Records live on the server rather than a single laptop, so a lost device is not a lost month of ledger.
How it works
How a cycle runs
Finance issues a float
Cash goes out to a named custodian and the issue is logged with the amount and date.
The site records spends
Each spend is entered against a category as it happens, not reconstructed from a shoebox at month end.
Reconcile the statement
The custodian statement shows issued, spent and returned. What is left should be in the tin — and if it is not, you know which entry to look at.
Questions
Frequently asked
Who can issue cash?
Issuing is a finance function and is separated from the entry of spends, so the person holding the float is not the person authorising it.
Can I see what one custodian is holding?
Yes — the Statement view is per account, showing what was issued to that person, what they have accounted for and the balance still outstanding.
Does it work across several sites?
Yes. Sites and categories are maintained under Lists, and entries are coded against them so you can compare one site to another.
Is the data kept on my own server?
Yes. The ledger saves to the server rather than to browser storage on one machine, so records survive a lost or replaced device.
How do I get an account?
Accounts are created by your administrator under Users in SwiftPOS. If you have no administrator yet, message us on WhatsApp.
The rest of the toolkit
Eight systems. Take only what you need.
SwiftPOS
Point of sale with ZATCA receipts
Petty Cash Ledger
Site cash you can reconcile
DairyDesk
Milk collection to counter sales
MillTrack Pro
Batch yields and mill stock
EduSuite
Students, attendance and fees
Project Control System
Orders, deliveries and payments
CV Studio
Resume builder, Word and PDF
Free Invoice Generator
ZATCA tax invoices in seconds
Try Petty Cash Ledger today
Open it in the browser, or message us and we will set your first account up.