Project control system

Run a project end to end — suppliers, purchase orders, goods received, work completion notes and payments in one place, so what was ordered, what arrived and what was paid are the same story.

Open Project Control System Request access

Runs in the browser. Data is saved on the server, so every device sees the same records.

Why it matters

The commitment happens before the invoice

By the time an invoice reaches finance, the decision that mattered was made weeks earlier, when someone raised an order. If orders live in email and deliveries live on a paper note in a site office, the first honest view of project cost arrives far too late to change anything.

Keeping the chain in one system — order, receipt, completion, payment — means the committed cost is knowable on any given day, not just the invoiced one.

Features

The chain it keeps together

Suppliers

Supplier records that every order, delivery and payment attaches to, so a supplier's full position is one view rather than a search.

Purchase orders

Orders raised against a supplier and a project, capturing the commitment at the point it is made.

Goods received notes

What actually arrived, matched against what was ordered, so short deliveries surface at the gate rather than at the invoice.

Work completion notes

Sign-off for work rather than goods, so services are evidenced the same way materials are.

Payments

Payments recorded against the orders and notes they settle, closing the loop on each commitment.

Role-based access

Administrators, project managers and sub-users, with accounts provisioned rather than self-registered.

Managed user provisioning

Only administrators add sub-users and project managers, which keeps the access list deliberate.

Also on its own subdomain

Reachable at pcs.freeinvoiceksa.com as well, if you would rather give the team a dedicated address.

How it works

How work flows through it

Raise the order

A purchase order against a supplier and a project records the commitment on the day it is made.

Record what arrived

A goods received note, or a work completion note for services, matched against the order.

Settle it

Payment is recorded against what it settles, so the trail from commitment to cash is continuous.

Questions

Frequently asked

Can staff sign themselves up?

No, and deliberately so. Administrators add sub-users and project managers, which keeps the access list something someone decided on rather than something that accumulated.

What roles are available?

Administrators, who create accounts and manage users; project managers; and sub-users, each added by an administrator.

Is there a separate address for the team?

Yes — the system is reachable at pcs.freeinvoiceksa.com as well as from this site, if a dedicated address suits your team better.

Does it handle services as well as materials?

Yes. Work completion notes do for services what goods received notes do for materials, so both are evidenced before payment.

How do I get an account?

An administrator creates accounts. If you hold an administrator code you can set the account up yourself; otherwise message us on WhatsApp.

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